Automated Calendar Call Cancellation
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Description: Automates the cancellation of calendar calls, notifies participants, and manages rescheduling if needed.
Scenario:
Trigger: Activated when a cancellation request is received or a condition necessitates a cancellation.
Cancellation Request: Identifies the meeting to be canceled, detecting requests from email, Slack, Teams, or calendar systems.
Conflict Detection: Automatically detects scheduling conflicts requiring cancellation.
Notification Preparation: Prepares notifications for all participants, retrieving the attendee list from the calendar event.
Automated Cancellation: Cancels the meeting in the calendar system and removes it from all participants' calendars.
Notification Delivery: Sends cancellation messages via email, Slack, or Teams, including rescheduling options if applicable.
Rescheduling Options: Provides a link or instructions for rescheduling and suggests alternative dates based on availability.
Follow-Up Actions: Creates tasks for follow-up actions and optionally requests confirmation from participants.
Integration: Ensures seamless integration with calendar and communication tools for efficient operations.
Value: Enhances organizational efficiency by automating cancellations, reducing confusion, and streamlining rescheduling.